Supervises the facilities staff and oversees department functions relating to office moves, equipment, furniture contract maintenance and building management.
PRINCIPAL DUTIES AND RESPONSIBILITIES*
Directs and provides leadership to facilities staff. Plans and delegates work and makes decisions regarding employment, training and development, performance evaluations, salary recommendations and related staff issues.
Assists with the preparation of annual budgets for various Operations Department accounts; develops operating forecasts and operates within approved budget limitations.
Works directly with various vendors, internal contacts, and appropriate building management personnel for cleaning, restoration and other general housekeeping needs on a day-today basis.
Negotiates and manages maintenance contracts for equipment and furniture.
Responsible for preventive maintenance in office.
Oversees the purchasing function and ensures compliance with purchasing policy.
Maintains office supplies inventory for the firm.
Maintains inventory of equipment and furniture both on-site and off-site.
Manage ergonomic program for the Boston office.
Manage internal office moves to include scheduling, notification and coordination.
Coordinates internal moves and office setups for new arrivals.
Assists with case room assignments to include determining the most efficient use of space, and coordinates appropriate set up.
Liaison with building engineers and building staff.
Contributes to the Firm's Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a "can do" attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.
Excellent management and interpersonal skills.
Strong communication, organizational and computer skills.
Ability to work independently and handle multiple responsibilities.
Ability to lift a minimum of 25 pounds.
5+ years’ experience in the Office Services field.
Prior supervisory experience required.
Working Conditions: The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements. N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100%
We are 1,000 lawyers strong, with 12 offices in the United States, Europe and Asia. Our practice includes over 500 litigators with unmatched trial, appellate and Supreme Court experience; a preeminent securities law practice with over 200 lawyers; a regulatory practice that includes more than 100 lawyers who have held high-level government positions; an intellectual property practice enriched by t...he expertise of more than 140 attorneys and technology specialists who hold scientific or technical degrees; more than 230 seasoned corporate lawyers and business counselors; and lawyers who focus on bankruptcy, environmental, labor and employment, real estate and tax matters.