The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Immigration practice.
Prepare correspondence, memoranda and other documents in an accurate and timely manner.
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
College degree or relevant work experience required.
3+ year’s secretarial or administrative experience, preferably in legal or professional services organization.
Prior business immigration experience is preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
Walking to the copier/scanner to make copies and scan documents
Lifting files that may weigh up to 2lbs
Opening file drawers and removing and/or placing files into drawers
Answering telephones and using a keyboard
Ability to sit at a desk for long periods of time
Mintz provides legal services and expertise on all aspects of immigration and nationality law to corporate clients and individuals in many different fields, from high technology and biotechnology to the performing arts. In addition to obtaining temporary work visas and permanent resident status for foreign nationals, the Firm assists clients in becoming naturalized U.S. citizens, filing for political asylum, and solving problems with the United States Citizenship and Immigration Services (USCIS) or State Department that may have developed prior to Mintz's involvement. The practice serves the immigration needs of existing Mintz clients as well as new clients who retain the Firm for its experience in this area of law.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.