This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Assistant to join our Immigration team in Portland.
This position is responsible for providing a comprehensive range of secretarial support to attorneys and paralegals in the Immigration group, including typing, editing and/or formatting legal documents and correspondence; filing documents with various government agencies (including USCIS, CBP, and DOL), both electronically and via courier; telephone communications with clients and business contacts; inputting attorney time; paper and electronic file maintenance; calendar and contacts maintenance; coordinating travel arrangements; preparing reimbursement forms and other tasks as assigned.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.
In this role, you will:
Type, proofread, format and edit correspondence; finalize and file visa petitions and related supporting documents with government agencies under time-sensitive deadlines; some drafting of basic immigration forms and letters and conversion of both paper and electronic files to pdf format
Scan and save immigration filings and related documents to immigration software and document management systems
Provide administrative support for visa applications, including nonimmigrant visa petitions, labor certifications, green card applications, naturalization applications, and other immigration filings
Docket /calendar immigration deadlines in internal systems
Open new client and new matter files using LegalZoom software
Maintain attorney and client files, both paper and electronic formats; maintain email and electronic files using NetDocs
Schedule appointments, meetings; maintain calendars; make travel arrangements; set up conference calls; arrange food service
Answer, screen and respond to phone calls
Open and route mail and email, attaching appropriate files and documents
Enter attorney time into timekeeping program
Maintain and track CLE records for attorneys
Prepare and submit expense/reimbursement reports
Assist fellow secretaries and additional attorneys as needed
Join us if you have:
5+ years of experience as a legal secretary; 2+ years of experience in immigration, preferred
Strong skills in word processing and computer use: ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Adobe Acrobat/Nitro required; some knowledge of PowerPoint, timekeeping programs, AccuRoute, NetDocs, and INSZoom, preferred
A high school diploma or GED certification
Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills; ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
High degree of attention to detail
Ability and willingness to learn new programs and program updates
Excellent transcription, grammar, proofreading and organizational skills
Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts
Ability to prioritize tasks on a desk and to handle multiple demands from multiple people
Ability to understand and follow work instructions with minimal supervision
Ability to follow client confidentiality guidelines
Ability to read and write in English
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities. We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.
About Davis Wright Tremaine LLP
In many ways, we look a lot like most other AmLaw 100 firms. We have smart, well-trained lawyers. We care about our clients and want them to succeed. We can offer niche expertise or deep teams, depending on the nature of your legal needs. Indeed, we "represent clients from start-ups to Fortune 100 companies on the full range of…" (see pretty much every other AmLaw100 firm website).
But you probably came to this page because you want to know what makes us different. The main thing is, we know that great clients and colleagues have lots of options, and we want to be an easy and obvious choice for them. So we’re open to looking for ways to meet their needs, as opposed to finding reasons we can’t. If you are a prospective client or colleague, we won’t take you for granted or forget who works for whom. We’re a place dedicated to your success.
We’re open to you building a career that works for clients and the firm, and that is also personally fulfilling and will keep you energized and inspired. And we’re open to you contributing to the firm in meaningful ways early in your career. In fact, we expect it.
Many of the firm’s most successful practices were built by younger lawyers, ...who had the vision to see how they could combine their passion with the firm’s strengths, and the ambition to turn that vision into a compelling offering for clients. Our firm leadership comes from all areas. About half of our practice group chairs are in the 30s and 40s, as are many members of our executive committee.
We have ranked among Working Mother’s “50 Best Law Firms for Women” for five straight years, and been named “Gold Standard” by the Women In Law Empowerment Forum for eight. And we’ve received a perfect score from the Human Rights Campaign six years running.