This position serves and provides support to the institution’s immigration sponsorship and compliance efforts as a Designated School Official (DSO) under the U.S. Department of Homeland Security for TTUHSC’s F-1 Student Visa program. The employee will provide exemplary services for international faculty, scholars, and professionals at the institution while maintaining the confidentiality of immigration matters.
Major/Essential Functions
SEVIS & F-1 Program Management
Manage SEVIS records and ensure institutional compliance with federal reporting and recordkeeping requirements.
Advise F-1 students and TTUHSC departments on matters related to enrollment, employment eligibility (CPT/OPT), travel, and immigration maintenance.
Coordinate F-1 compliance with academic programs and student services in a manner consistent with TTUHSC’s educational mission.
Employment-Based Immigration Support
Under the supervision of the Managing Director, assist with the preparation and filing of temporary non-immigrant petitions and permanent immigrant petitions, including: H-1B, O-1, TN, PERM Labor Certification, and I-140 (EB-1, EB-2).
Collect and analyze information from employees and departments, draft supporting documentation using established templates and procedures.
Review and compile petition packets for filing with appropriate government agencies, ensuring accuracy and timeliness.
Track case statuses and communicate case progress to stakeholders.
Compliance and Records Management
Maintain up-to-date, confidential records (electronic and hard copy) for all immigration matters in accordance with federal and institutional policies.
Monitor visa status, filing deadlines, and renewals; input and maintain accurate data in tracking systems.
Support I-9 and E-Verify compliance for international employees, including document follow-up and system updates.
Assist in internal audits, document reviews, and institutional reporting related to immigration.
Policy Development, Outreach, and Communication
Collaborate with Human Resources, legal, academic departments, and university leadership to ensure alignment of immigration practices with institutional priorities.
Contribute to the development and implementation of internal procedures and best practices for hiring and retaining foreign national employees.
Draft employment verification letters, travel support letters, and other immigration-related documents.
Respond promptly to immigration inquiries from faculty, staff, and students.
Bachelor's degree and two (2) years of experience in an administrative management, analyst, paralegal, or related position. Relevant education and experience may be substituted as appropriate.
